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There are times when we have to record hours worked and calculate if we have met our contracted hours or if we are in credit or deficit.
Adding hours and minutes being base sixty can be difficult for the human mind to do but luckily we can let Microsoft Excel take the strain.
Create a grid six by five as below. Populate the first row with the days of the week and the first column with time in and time out repeated twice. Is there anyone who gets a paid lunch break?
Select the cell range as below and left click your mouse. Choose ‘Format Cells’, ‘Custom’ then ‘hh:mm’.
Type in the formula =SUM(B4-B3)+(B6-B5) in cell B:7. The formula represents the time out values minus the time in values for both morning and afternoon.
Copy this formula accross so that it populates cells B:7 to F:7.
Click in cell G:7 and drag your mouse to B:7 choose the auto sum icon and G:7 will display the totals of B:7 to F:7.
To make this a true total of time worked you will need to format cell G:7 as Custom ‘[h]:mm:ss’ and not ‘hh:mm’.
Prettify your spreadsheet and enter your time recording values making sure to put a zero in front of the hour if a single digit and a colon ‘:’ between the Hours and minutes.
Happy Time Recording!
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